Note: This site is for reviewing legacy plan of work data from 2007-2011. If you are looking for the current plan of work interface, visit pow.nmsu.edu.
Civil Rights - Affirmative Action and Equal Employment (Quay County)
Plan Goals
Civil Rights compliance by New Mexico State University Cooperative Extension Service is mandated by federal laws and is directly tied to Extension's receipt of federal funding. Noncompliance may lead to loss of funding from our Federal partner.
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Civil Rights
Impact Reports
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Civil Rights Yearly Compliance Report*
Quay County
October 1, 20 09 - September 30, 20 10
PROGRAM DEVELOPMENT
1. Provide examples of educational programs in Agriculture, 4-H, Home Economics and Community Development that reached NON-TRADITIONAL CLIENTELE (those who do not typically participate in Extension programs) in your Plans of Work this past year.
Examples of Programs worked on by several agents
“Customer Service Training” Held in April 2010 for local business managers and personnel. The two half day programs emphasized the importance of good customer service, making work fun, interaction with clientele, being informative and helpful.
Kids, Kows, and More for the 4th and 5th graders in Quay County Schools. 200 students learned about the products that cows produce , learned how produce is grown, and learned how germs are spread.
Examples of Agriculture programs for Non-Traditional Clientele
Local Tucumcari Community Garden programming and work group. The local community garden is in located in an underserved area of town. Demographics show a majority Hispanic population with yearly earnings at or below poverty level. Further statistics show an increase in childhood and adult obesity and substandard nutrition levels.
Small Acreage Landowners Series. The Small Acreage land owners workshops served a need in the small acreage landowner audience. This program was brought about from USDA’s vision to offer programs to Small Acreage / Underserved Farmer Rancher appropriations. The series of workshops taught landowners the basics of planning, budgeting and possibilities of small scale commodity production. Other more advanced programming included marketing alternatives, seeking financing, and business planning. Class attendance ranged from 10 to 20 people with 12 participants consistently attending all 17 classes.
Examples of 4-H Programs for Non-Traditional Clientele
Farm Safety Day Camp for Tucumcari, Ft Sumner, Santa Rosa, and Anton Chico Schools, Tucumcari Elementary Earth Day, Tucumcari Kindergarten Ag Day, and Tucumcari Egg to Chick in the Classrooms are classes conducted for youth to familiarize them with Agriculture and Safety Issues. Both traditional and non-traditional youth are involved.
Examples of Home Economics Programs for Non-Traditional Clientele
Strong Seniors Stay Young is a weight lifting program that was conducted in 3 communities. Participants meet twice a week for 8 to 12 weeks and perform a series of weight bearing exercises that are designed to build strength and balancing exercises to improve balance and reduce falls.
The community wellness fair is held every other year and offers a variety of screenings and activities as well as booths to view. Approximately 600 people attended the event with 100 volunteers helping. There were 70 booths.
GRASSROOTS ORGANIZATIONS
2. List the GRASSROOTS ORGANIZATIONS serving minority clientele that you worked with this year. Include the name of the group, type of contact, and outcomes. (EXAMPLES: Navajo Chapter House, Two Gray Hills, planned and conducted Poisonous Plants Workshop, 27 attended; Head Start Program, Artesia, infant nutrition material mailed to 25 parents.)
The Quay County Cooperative Weed Management Area (QCCWMA) Committee. The group has outlined a Memorandum of Understanding (MOU) with local and area small acreage landowners to make noxious weed management a priority on their respective farms. Approximately twenty seven land owners, along with city, county and state entities have signed the MOU and joined efforts of the QCCWMA.
Quay County Maternal and Child Health Council is a community based organization that monitors needs and gaps in services in health care and develops and conducts preventative programs
PUBLIC NOTIFICATION
3a. Identify the MASS MEDIA you use to inform the public about programs. Include the type of media (daily or weekly newspapers, radio, television, posters in community locations, and/or other methods such as use of mailing lists from other organizations), frequency of use (daily, weekly, or for special events only), and type of use (publicize programs; provide educational information).
MEDIA FREQUENCY OF USE TYPE OF USE
Quay County Sun and Clovis Livestock Market News
Weekly Newspaper Weekly Flier/article
KTNM/KQAY
Radio Weekly Announcement/Special interview
3b. Provide examples of other methods used to inform non-traditional audiences about Extension programs (word of mouth; announcements at meetings; flyers on billboards).
COMMUNICATION FORM FREQUENCY OF USE TYPE OF USE
Presentations to Civic Organizations Monthly Power Point
Newsletters Quarterly/monthly Mass Mailing
Posters/Flyers Monthly Mass Distribution
FaceBook Monthly Event Invitations
Presentations to Local Workgroup/Committees Monthly Flier/Handout
CIVIL RIGHTS TRAINING
5. Provide a record of CIVIL RIGHTS TRAINING(S) (orientations, in-service, or on-going trainings) provided for county CES faculty, staff, paraprofessional, or volunteers by the County Director or others over the past year.
DATE PLACE TOPIC WHO PARTICIPATED
October 2, 2010 Quay Extension Record of Non-discrimination County Staff
by group form and reminder of
how to fill it out.
January 4, 2010 Quay Extension Reminder of info that needs County Staff
to be on file and items to be
gathered for upcoming civil
rights review
March 24, 2010 Quay Extension Review of Forms, check lists County Staff
And reminder of how to code
Lists that need to be in the
Civil Rights File
February-April 2010 Extension Office Civil Rights Review Prep County staff
Helped
individually to
prepare files
May 14, 2010 Quay Extension Civil Rights Review County Staff
June 2, 2010 Quay Extension Review of items fixed in civil County Staff
rights files following the review
and a reminder of items for agents
to give to secretary for file as they occur.
COUNTY COMPLIANCE REVIEW
6. If you were ONE of the seven counties involved in a County Compliance Review (this past year, 20 10 ) what actions have you taken as a follow-up to that review?
Agriculture and 4-H Agent are more aware of including ADA clause and civil rights clause on all fliers, posters and mass mailings and in radio and public service announcements for radio and news media.
All flyers and program announcements created by the Home Economist have the required clauses on them, we have never had a request for ADA help.
For programs where we expect to have non-English speaking participants, we try to arrange for an interpreter.
Quay County
October 1, 20 09 - September 30, 20 10
PROGRAM DEVELOPMENT
1. Provide examples of educational programs in Agriculture, 4-H, Home Economics and Community Development that reached NON-TRADITIONAL CLIENTELE (those who do not typically participate in Extension programs) in your Plans of Work this past year.
Examples of Programs worked on by several agents
“Customer Service Training” Held in April 2010 for local business managers and personnel. The two half day programs emphasized the importance of good customer service, making work fun, interaction with clientele, being informative and helpful.
Kids, Kows, and More for the 4th and 5th graders in Quay County Schools. 200 students learned about the products that cows produce , learned how produce is grown, and learned how germs are spread.
Examples of Agriculture programs for Non-Traditional Clientele
Local Tucumcari Community Garden programming and work group. The local community garden is in located in an underserved area of town. Demographics show a majority Hispanic population with yearly earnings at or below poverty level. Further statistics show an increase in childhood and adult obesity and substandard nutrition levels.
Small Acreage Landowners Series. The Small Acreage land owners workshops served a need in the small acreage landowner audience. This program was brought about from USDA’s vision to offer programs to Small Acreage / Underserved Farmer Rancher appropriations. The series of workshops taught landowners the basics of planning, budgeting and possibilities of small scale commodity production. Other more advanced programming included marketing alternatives, seeking financing, and business planning. Class attendance ranged from 10 to 20 people with 12 participants consistently attending all 17 classes.
Examples of 4-H Programs for Non-Traditional Clientele
Farm Safety Day Camp for Tucumcari, Ft Sumner, Santa Rosa, and Anton Chico Schools, Tucumcari Elementary Earth Day, Tucumcari Kindergarten Ag Day, and Tucumcari Egg to Chick in the Classrooms are classes conducted for youth to familiarize them with Agriculture and Safety Issues. Both traditional and non-traditional youth are involved.
Examples of Home Economics Programs for Non-Traditional Clientele
Strong Seniors Stay Young is a weight lifting program that was conducted in 3 communities. Participants meet twice a week for 8 to 12 weeks and perform a series of weight bearing exercises that are designed to build strength and balancing exercises to improve balance and reduce falls.
The community wellness fair is held every other year and offers a variety of screenings and activities as well as booths to view. Approximately 600 people attended the event with 100 volunteers helping. There were 70 booths.
GRASSROOTS ORGANIZATIONS
2. List the GRASSROOTS ORGANIZATIONS serving minority clientele that you worked with this year. Include the name of the group, type of contact, and outcomes. (EXAMPLES: Navajo Chapter House, Two Gray Hills, planned and conducted Poisonous Plants Workshop, 27 attended; Head Start Program, Artesia, infant nutrition material mailed to 25 parents.)
The Quay County Cooperative Weed Management Area (QCCWMA) Committee. The group has outlined a Memorandum of Understanding (MOU) with local and area small acreage landowners to make noxious weed management a priority on their respective farms. Approximately twenty seven land owners, along with city, county and state entities have signed the MOU and joined efforts of the QCCWMA.
Quay County Maternal and Child Health Council is a community based organization that monitors needs and gaps in services in health care and develops and conducts preventative programs
PUBLIC NOTIFICATION
3a. Identify the MASS MEDIA you use to inform the public about programs. Include the type of media (daily or weekly newspapers, radio, television, posters in community locations, and/or other methods such as use of mailing lists from other organizations), frequency of use (daily, weekly, or for special events only), and type of use (publicize programs; provide educational information).
MEDIA FREQUENCY OF USE TYPE OF USE
Quay County Sun and Clovis Livestock Market News
Weekly Newspaper Weekly Flier/article
KTNM/KQAY
Radio Weekly Announcement/Special interview
3b. Provide examples of other methods used to inform non-traditional audiences about Extension programs (word of mouth; announcements at meetings; flyers on billboards).
COMMUNICATION FORM FREQUENCY OF USE TYPE OF USE
Presentations to Civic Organizations Monthly Power Point
Newsletters Quarterly/monthly Mass Mailing
Posters/Flyers Monthly Mass Distribution
FaceBook Monthly Event Invitations
Presentations to Local Workgroup/Committees Monthly Flier/Handout
CIVIL RIGHTS TRAINING
5. Provide a record of CIVIL RIGHTS TRAINING(S) (orientations, in-service, or on-going trainings) provided for county CES faculty, staff, paraprofessional, or volunteers by the County Director or others over the past year.
DATE PLACE TOPIC WHO PARTICIPATED
October 2, 2010 Quay Extension Record of Non-discrimination County Staff
by group form and reminder of
how to fill it out.
January 4, 2010 Quay Extension Reminder of info that needs County Staff
to be on file and items to be
gathered for upcoming civil
rights review
March 24, 2010 Quay Extension Review of Forms, check lists County Staff
And reminder of how to code
Lists that need to be in the
Civil Rights File
February-April 2010 Extension Office Civil Rights Review Prep County staff
Helped
individually to
prepare files
May 14, 2010 Quay Extension Civil Rights Review County Staff
June 2, 2010 Quay Extension Review of items fixed in civil County Staff
rights files following the review
and a reminder of items for agents
to give to secretary for file as they occur.
COUNTY COMPLIANCE REVIEW
6. If you were ONE of the seven counties involved in a County Compliance Review (this past year, 20 10 ) what actions have you taken as a follow-up to that review?
Agriculture and 4-H Agent are more aware of including ADA clause and civil rights clause on all fliers, posters and mass mailings and in radio and public service announcements for radio and news media.
All flyers and program announcements created by the Home Economist have the required clauses on them, we have never had a request for ADA help.
For programs where we expect to have non-English speaking participants, we try to arrange for an interpreter.
Agent makes sure that all publications developed and newspaper articles submitted have the appropriate statements on them and encourages other agents to do the same. Civil rights requirements are discussed at staff meetings and agents are reminded to complete the yearly forms for their civil rights files.
Civil Rights has been discussed during staff meetings and new agents have been informed as to where and what the civil rights files are and what information needs to be kept in the file.
Brenda Bishop has signed on to support Civil Rights - Affirmative Action and Equal Employment within Quay County.
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